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.A better option is to export one calendar and import it into the other. Export a Microsoft Outlook Calendar. Start with the calendar you wish to export. Under the File tab, select “Options” then “Advanced” and finally “Export.” Select the file you want to export and choose “Next.” You’ll need to export the Outlook Calendar as. To link your Microsoft account calendar, launch the Alexa app on your Android or iOS device or the web at alexa.amazon.com. Log in and head to Settings Calendar. On the next screen, tap or click.
To do that open Outlook, select Calendar & Rick Click on the top section of the calendar where it lists the email account details & from the drop down menu select Copy Calendar, it will then give you a selection of places where you can copy it to. Outlook can automatically sync with a Google Calendar when you use Outlook on mobile devices for iOS and Android operating systems. Visit Business Insider's Tech Reference library for more stories.
You can share calendar information in Microsoft Outlook by either sharing a calendar folder, if you have an Exchange Server account, or by exporting the contents of a calendar folder to an iCalendar calendar (.ics) file. Calendar information can also be shared online using a variety of protocols.
For more information about sharing online calendars, see Sharing Online Calendars, RSS Feeds, Microsoft SharePoint Foundation Folders, and Exchange Folders.
Sharing Calendar Folders
Sharing messages are used to either invite or request access to a calendar folder, or to respond to a sharing invitation or request by either allowing or denying access to a calendar folder. To construct a sharing invitation or sharing request, the CreateSharingItem method of the NameSpace object is used to create a SharingItem object. A Folder object reference to the desired calendar folder is used to establish the sharing context for the sharing message.
Note
You can only reference the Calendar default folder when creating a sharing request. A single SharingItem object can represent both a sharing invitation and a sharing request, if the Calendar default folder is used as the sharing context.
Sharing responses are automatically created and sent by calling the Allow or Deny methods of a SharingItem which represents a sharing request. Calling the Allow or Deny method allows or denies, respectively, access to the requested folder - the user requesting access need not receive the sharing response.
Exporting Calendar Information
The CalendarSharing object is used to export information from the calendar folder to an iCalendar calendar file, and can also be used to create a MailItem object that not only contains the iCalendar calendar file as an attachment, but also provides the calendar information as formatted HTML within the body of the mail message. The CalendarSharing object provides several properties that can be used to limit the scope and detail of calendar information included in the iCalendar calendar file and in the body of the MailItem.
The GetCalendarExporter method of the Folder object is used to obtain a CalendarSharing object reference for a specified calendar folder. From the CalendarSharing object, you can either use the SaveAsICal method to save an iCalendar calendar file, or you can use the ForwardAsICal method to create a MailItem that contains both formatted calendar information and an iCalendar calendar file.
Once exported, an iCalendar calendar file can be opened by using the OpenSharedFolder method of the NameSpace object.
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-->Summary
Tenant administrators perform many common tasks to manage Microsoft 365 groups. Here's a quick reference for doing these tasks. The tasks are divided into sections to help you sort through them quickly. Select a task to navigate directly to it.
- Microsoft 365 Groups creation & display
- Microsoft 365 group delegation
- Microsoft 365 Groups email address management
- Microsoft 365 Groups mail flow
- Other tasks
- Microsoft 365 group mailbox size]
- Useful scripts for Microsoft 365 Groups management
Microsoft 365 Groups creation & display
Control Microsoft 365 group creation
By default, all users of the tenant are allowed to create Microsoft 365 groups. However, it can result in unaccounted, orphaned, and inactive groups. To avoid this problem, you can control how users create Microsoft 365 Groups.
You can also use the following tools to control Microsoft 365 group creation:
Microsoft 365 Groups expiration policy
This feature makes life easier for users, including admins, group owners, and members by automating the expiration and renewal process. It does so by tracking groups for user activity across different apps that are associated with the group, such as Teams, SharePoint, and Outlook.
To learn more, see:
Microsoft 365 group naming policy
Worried that users might give offensive names to the Microsoft 365 groups that they create? Use the Microsoft 365 Groups naming policy to block specific words and limit group names to certain criteria, such as department names. See Microsoft 365 Groups naming policy.
Display a Microsoft 365 group associated with a team
All new teams have an associated Microsoft 365 group. By default, this Microsoft 365 group is hidden from Exchange clients (Outlook and OWA) and is also hidden from the global address list (GAL). To unhide the group, use Exchange Online PowerShell.
Unhide the Microsoft 365 group from the Outlook or OWA address list
Connect to Exchange Online PowerShell.
Run the following command and specify the required value:
Note
The value $false unhides the group from the address list, and $true hides it.
Unhide the Microsoft 365 group from an Exchange client
Connect to Exchange Online PowerShell.
Run the following command and specify the required value:
Note
The value $false unhides the group from the Exchange client, and $true hides it.
Microsoft 365 group delegation
Enable specific users to Send As a Microsoft 365 group
You can assign 'Send As' permissions to allow specific users to send messages on behalf of a Microsoft 365 group:
Connect to Exchange Online PowerShell.
Run the following command:
For more information, see Allow members to send as or send on behalf of a Group.
Control user access to specific group resources
A Microsoft 365 group has many more resources, but the following ones are minimum:
- Inbox
- Calendar
- SharePoint site
- OneNote
A user must be the member of the Microsoft 365 group to access any of these resources. You can't delegate access to a group resource individually. However, you can grant access to group conversations, files, calendar invitations, and notebooks to individual guests. See Adding guests to Microsoft 365 Groups.
Prevent group members from changing a group calendar
You can set read-only calendar permissions on group members by specifying the CalendarMemberReadOnly parameter.
For example, the following command makes the calendar read-only for all members in Group1.
Microsoft 365 group limits
This table shows the size and membership limits that apply to Microsoft 365 Groups.
| Maximum | Value |
|---|---|
| Owners per group | 100 |
| Groups a user can create | 250 |
| Groups that an admin can create | Up to default tenant limit of 500,000 |
| Number of members | More than 1,000, though only 1,000 can access the Group conversations concurrently. Users might notice delays when they access the calendar and conversations in very large groups in Outlook. |
| Number of groups a user can be a member of | 1,000 |
| File storage | 1 Terabyte + 10 GB per subscribed user + any additional storage purchased. You can purchase an unlimited amount of additional storage. |
| Group mailbox size | 50 GB |
| Maximum email message send/receive size | 35/36 MB is the default maximum send/receive limit, respectively. It can be increased by using the Set-UnifiedGroup command, as necessary. |
| Distribution Group as a member of a Microsoft 365 group | A distribution group that has more than 1,000 members cannot be added to a Microsoft 365 group. This also includes the nested distribution group members. |
Microsoft 365 Groups email management
Remove the onmicrosoft.com email address
The <domain>.onmicrosoft.com email address is a Microsoft Online Email Routing Address (MOERA). At least one MOERA must be attached to a group at any one time. Therefore, you can't remove the onmicrosoft.com address from a group. However, you can change the MOERA domain to be a secondary email address of the group.
Example:
Assume that contoso.com is your primary email domain and contoso.onmicrosoft.com is your MOERA domain. To make contoso.com the primary email address for the Marketing group and set the MOERA as a secondary address, run the following command:
To learn more about MOERA addresses, see How the proxyAddresses attribute is populated in Azure AD.
Customize email addresses stamped onto new Microsoft 365 groups
You can create an email address policy to automatically stamp customized email addresses onto Microsoft 365 groups. See Choose the domain to use when creating Microsoft 365 Groups.
Note
The email address policy does not change the email addresses of Microsoft 365 groups that were in use before the policy was created.
Change email addresses of existing groups after adding a domain to a tenant
Assume that you add an accepted domain, and you want to make it the primary SMTP address for all Microsoft 365 groups that were created before the domain was added to the tenant.
You can use the Set-UnifiedGroup command to update the email address of the existing groups.
Example:
Add the contoso.com domain to all Microsoft 365 groups that exist in your tenant:
Note
Replace groups.contoso.com with the domain name that you want to add, and make sure that the new name is an accepted domain.
Add or remove a secondary email address from a Microsoft 365 Group
You can change the email address of a Microsoft 365 Group using Microsoft 365 admin center, select the group and selecting @edit email address.
Alternatively, you can also use the following Exchange Online PowerShell commands to add and remove a non-primary email address from a Microsoft 365 group:
Add:
Remove:
Control delivery of group email messages to new members
To control whether new members of a group receive group email messages, run the following Exchange Online PowerShell command:
Group owners can enable/disable the subscription from group settings by selecting the following option:
Note
The AutoSubscribeNewMembers parameter takes effect for new members of a group after the change is made. Existing members are not affected.
Individual users can start and stop receiving group email messages by selecting the Follow in Inbox/Stop following in Inbox option on the group. See Follow a group in Outlook.
Get a copy of group email messages you send
By default, when you send an email message to an Outlook group that you're a member of, you don't receive a copy of that message in your Inbox. You can change this setting.
Sign in to your mailbox by using Outlook on the web (OWA), and then select Settings > view all Outlook settings.
Select Mail > Groups.
Select the Send me a copy of email I send to a group check box.
Administrators can enable the setting from Exchange Online PowerShell using the following command:
Individual mailbox:
All mailboxes:
To enable the setting for all mailboxes at once, use the following command:
Note
This setting takes up to an hour to take effect.
Configure automatic replies
To configure automatic reply messages for a specific Microsoft 365 group mailbox, run the following Exchange Online PowerShell command:
Email issues in Microsoft 365 groups
Issue 1: Messages sent from external users to a Microsoft 365 group are not received
If your sender receives a non-delivery report (NDR) that has the status code 550 5.7.193, make sure that the Microsoft 365 group is enabled to receive email messages from external users.
For Microsoft 365 group owners
Open the Groups hub.
Edit the group that's not receiving messages from external users.
Make sure that you select the Let people outside the organization email the group check box.
Save the group.
For tenant admins
Export Calendar Microsoft Outlook 16.9 Download
Connect to Exchange Online PowerShell.
Run the following command:
Issue 2: Messages sent to a Microsoft 365 group are not received by all members
Make sure that all group members have subscribed to the desired messages. See Follow a group in Outlook.
To check the message status of members who have subscribed to group email messages, run the following command:
To configure all group members to receive messages that are sent to a Microsoft 365 group, run the following command:
Here's an example that resubscribes all members of the group testg@contoso.onmicrosoft.com to receive messages in their Inbox:
Other tasks
Restore a Microsoft 365 Group
Deleted Microsoft 365 groups are retained for 30 days. Within this period, either a group owner or a tenant admin can restore the group. After 30 days, the group and its associated contents are permanently deleted and cannot be restored.
Restoring a Microsoft 365 group restores any services that are related to the group, such as Planner, Teams, and SharePoint sites.
Note
It may take several hours to restore all the associated content for a group.
For group owners
Open the Deleted groups page, select Manage groups under the Groups node, and then select Deleted.
Select the Restore tab next to the group that you want to restore.
For tenant admins
Use the Microsoft 365 Admin center or Azure Active Directory (Azure AD) PowerShell to restore a deleted group. See Restore a deleted Microsoft 365 Group.
Convert to a Microsoft 365 group
Microsoft provides no tools to convert a shared mailbox to a Microsoft 365 group, or vice versa.
However, you can upgrade distribution lists to Microsoft 365 groups. It's a great way to give your organization's distribution lists all the features and functionality of Microsoft 365 groups. See Why you should upgrade your distribution lists to groups in Outlook.
You can upgrade distribution lists one at a time, or several at the same time. If the distribution list can't be upgraded, a dialog box opens to indicate this. See Which distribution lists cannot be upgraded?.
Also, see Upgrade distribution lists to Microsoft 365 Groups in Outlook.
Access Microsoft 365 groups from Exchange clients
For the best Microsoft 365 group user experience, use the latest version of Outlook from the Microsoft 365 suite or Outlook on the web (OWA).
The following Outlook clients can access Microsoft 365 groups:
- Outlook for Microsoft 365
- Outlook 2016 MSI and later versions
- Outlook for Mac 2016 (version 16.9 and later)
- Outlook for Android and Outlook for iOS
- Outlook on the web (OWA)
Microsoft 365 group migration between tenants
There is no native tool or method available to migrate Microsoft 365 groups between tenants.
Microsoft 365 group deletion
Export Calendar Microsoft Outlook 16.9 Free
Deleted Microsoft 365 groups and related services (such as Teams, SharePoint sites, and so on) are retained in a soft-deleted state for 30 days. If you are a tenant admin, you can permanently delete a Microsoft 365 group without waiting for 30 days.
Connect to Azure AD PowerShell.
Run the following command to get the ID of the deleted group:
Purge the deleted group by running the following command:
Caution
Purging the group removes the group and its data permanently.
Export Microsoft 365 Groups information
Use the Microsoft 365 compliance search to export email contents of a Microsoft 365 group to PST. For more information, see Search for content using the Content Search tool.
You can run PowerShell commands to accomplish the following tasks.
Export the membership list of a Microsoft 365 group:
List all groups (including deleted groups) and group owners:
List all groups (including deleted groups) that don't have assigned owners:
To list all Microsoft 365 groups together with tracking information about the group creator, you have to use the auditing information. Search the unified audit log for the 'added group' activity.
Microsoft 365 Group mailbox size
The size limit of Microsoft 365 group mailboxes is 50 GB by default. The following information explains how to view the current size of a Microsoft 365 group mailbox, and how to increase the mailbox quota.
View the group mailbox size
Connect to Exchange Online PowerShell.
Run the following command to view the current size of a Microsoft 365 group mailbox:
To view the size of a specific group mailbox:
To view the current size of group mailboxes:
Increase group mailbox quota
Connect to Exchange Online PowerShell.
Run the following command to change quota of a Microsoft 365 group mailbox to 100 GB:
Example: